Automated Office Products: Cost Per Copy

Cost Per Copy

Automated Office Products cost per copy offering enables our customers to outsource the planning and management of their total document environment to our expert team. We specialize in providing the optimal mix of hardware, software and services to satisfy the unique needs of each customer, and seeing the solutions through from conception to implementation and fulfillment.

This comprehensive service includes a detailed assessment of the environment, recommendations for cutting costs and streamlining workflow, technology refresh where appropriate, optimal redeployment of existing assets, equipment maintenance, service, supplies, online metering and tracking, and single invoice billing – all on a simple cost-per-page basis. And we work closely with each of our customers throughout the life of a contract to ensure our solutions grow and adapt to your changing business needs.

Our cost per copy service helps our customers:

• Ensure that the right mix of document output resources are available to the right people, at the right time, in the right way;
• Significantly cut document production and distribution costs;
• Use office equipment more effectively and reduce waste;
• Free up resources to pursue core business priorities;
• Improve customer communication and satisfaction;
• Improve revenue, profits and competitiveness.

Our Process:

Assessment
Providing a cost per copy solution that is customized to maximize cost savings, productivity and user workflow requires thoroughly understanding a customer's specific environment. Automated Office Products assessment begins with qualitative and quantitative techniques to produce a detailed audit of every customer's asset inventory, procurement processes, current equipment, staff utilization and efficiency, page/asset volumes and business requirements relating to document output, workflow and storage.

Solution Proposal
Upon completion of our Assessment we will use the information gathered to develop and propose an output solution that is customized to meet the specific needs and objectives of the customer. Our proposal will clearly state to the customer the bottom line savings and return on investment they will achieve.

Implementation
Once an agreement has been made as to terms and scope, we schedule the implementation of any new equipment (if applicable), installation of our management tools and software, procurement and delivery processes, and user training to meet the customer's needs. We schedule within a timeframe of preference and convenience to our customer, but are well equipped to move as fast as required.

Ongoing Management
Customer Relationships involve the ongoing management of all of a customer's business needs related to document output, workflow and storage. After the implementation is complete, the Account Management team proactively manages assets and monitors the customer's changing and/or growing business needs. We also perform quarterly and annual reviews with the customer to ensure all needs are being met and to make recommendations on improvements/enhancements going forward.